What to Send a Booth Builder to Get an Accurate Quote

Short answer: to get an accurate exhibition booth quote, send the show name and dates, booth size and number of open sides, layout needs, display and AV requirements, branding files and a target budget range. With those details a builder can reply with a 3D rendering and itemised quotation. Without them, any figure is a guess.

The brief checklist

1. Show name and dates: this sets the build schedule and the organiser's rules.
2. Booth dimensions: for example 3x3 m, 6x6 m or 9x12 m.
3. Layout type: open on one, two, three or four sides.
4. Display needs: products, counters, screens, demonstration areas or meeting rooms.
5. Branding: logo files, colours and any brand guidelines.
6. Budget range: a target range helps the builder choose suitable materials.
7. Timeline: when you need renderings approved and when the stand ships.

Files that speed things up

• The organiser's floor plan showing your space.
• Existing 3D files or technical drawings from your design agency.
• Photos of past stands you like.

What you should get back

• A written reply confirming the brief.
• A 3D rendering of the proposed stand.
• An itemised quotation covering materials, finishes and exclusions.